Meeting Minutes

After every meeting, the BWSSA staff uploads a copy of the meeting minutes.

Meeting Minutes
March 22 Meeting Minutes
BWSSA MANAGER’S MEETING February 21, 2012 Present: Leanne Olson, President; Jo Weisbeck, Vice President; Sue Heilman, Sec/Treas. ; Brenda McNamara, Joey McLeod, Lodee Arnold and Sue Lachenmeier, League Rep. Absent: Cody Remboldt-Tournament Manager President Leanne Olson called the meeting to order at 6:10 PM. Lodee and Joey collected the tentative rosters and sponsor fees as team managers arrived. Minutes of the October 18^th 2011 Manager’s meeting were read by Sue Heilman. Old Business: Leanne announced that if managers had not picked up their league awards from last year they would need to contact Sue Lachenmeier and make arrangements to get them from her. New Business: Sue Lachenmeier discussed information from the January state meeting. State plans to change the rule for dual players. If passed at the April meeting, dual players will only be able to play down 1 class (C to D, D to rec I, rec I to Rec II, rec II to rec III). Teams with dual players of higher classification will either have to choose the team they wish to play on or have their team reclassified. This year the bases on men’s diamonds will be moved to 70 feet so if your team will play any tournament or league games on men’s diamonds, the base paths on those diamonds will remain at 70 feet. Next year, the women’s diamonds will also go to 70 feet. Sue Lachenmeier also discussed how state will handle move ups from state tournaments. The tournament committee will review all games in the tournament and if games were considered competitive (wins of 1 or 2 points), teams will not be moved up a class; however, if they win the state tournament 2 years in a row they will be moved up. This applies to all state tournaments. Sue Lachenmeier also gave out all of the state tournament dates and sites. SueHeilman discussed the proposal to change the bylaw regarding forfeits (Article V, section 10). Presently reads “forfeited games must have the official score sheet signed by the umpire and team manager or representative. If notice is received less than 24 hours before league game time, the association will bill the forfeiting team for the umpire fees. Team will be required to pay the umpire’s fee prior to the next league night.” Proposed change: Forfeited games with less than 24 hour notice: first infraction, team manager will be contacted and informed that if their team has another un-notified forfeit; their team will be responsible for paying the umpire fees and a board member will collect the money prior to their next scheduled game or they will not be allowed to play until the fee is paid. Forfeited games must have the official score sheet signed by the umpire and team managers or representatives. Forfeits with a 24 hour notice: the association will contact both the umpire and opposing team manager and no fees will be collected, score card are not required as teams are not required to show up at the diamonds. Bylaw change is proposed at this meeting and will be voted on at the next manager’s meeting. Leann opened the floor to discussion – Many managers had concerns regarding the change for dual players and asked if there was anything that could be done to prevent the change. Managers were told they could attend the state meeting in Jamestown in April. Sue Lachenmeier said she would contact state to see the best course of action for us to take to send an appeal to state; whether it is to have manager’s write letters or compose a petition for manager’s to sign. Sue said she would let manager’s know what she finds out. Leanne announced the next meeting date would be March 27^th, and the city rosters and player’s fees would be collected. Leanne called for a motion to adjourn. Rose Kreitinger made a motion. Al Kary made a second. Motion was carried. Meeting adjourned. Respectfully submitted Sue Heilman, Secretary
BWSSA Board Meeting Minutes August 27, 2012 Present: Sue Lachenmeier, Sue Heilman, Leann Olson, Cody Remboldt, Jo Weisbeck, Brenda McNamara, Joey McLeod Absent: Lodee Arnold President Leann Olson called the meeting to order at 5:10 pm. Resignation: First order of business was email received from Lodee Arnold in which she resigned effective immediately. Board discussed requesting return of board apparel . It was decided that since they identify her as a board member, we should ask to have them returned. Her position will be up for election at the fall meeting , along with Sue Heilman and Cody Remboldt. Election of Officers: The board discussed having the election of officers at the spring as opposed to the fall meeting as there tend to be more people present at the spring meeting. It was decided the elections would be done at the fall meeting. A reminder to be included in the manager notice that the fall managers meeting is considered a mandatory meeting and that we will have an election of officers with at least one vacant position (Lodee) and at this time Sue Heilman and Cody Remboldt both plan to run for another term. Trophies – Sue Lachenmeier said she would check with Capital Trophy to see if league patches were ordered. Sue Heilman will order the league plaques for the first and second place teams. Bids –Joey asked if the trophies or shirts were ever bid out to other suppliers. We discussed that when someone has expressed interest in submitting a bid for a service, we are willing to accept those and ask our present suppliers to supply a bid as well. We have used Capital Trophy because they sponsor a team in the league and Shirt Shack because they gave us the best bid when we started doing t-shirts for tournaments and no one else that had expressed any interest. Concessions: It was decided that we should notify Tim Kuntz about the many complaints we received about the concessions. From the limited menu (a hotdog or nachos), the prices $3.00 (outrageous for a hotdog), and the staffing (having only 1 teenage kid to handle everything ) which left people waiting for a long time. Umpires: Sue Heilman brought up that the umpires plan to ask for a fee increase next year; to go from $22 a game to possibly $25. We feel if they are going to ask for more than some of the umpires need additional training, especially for wooden bat league. Also Mike bills our association for evaluations and we should receive copies of those evaluations. Julie’s Email: It was noted that she brought up some very valid points. Minutes should be documented and posted on the website. Going forward, all minutes not just manager’s meeting minutes will be posted on the website. We also discussed her comments that other cities are more supportive of their upper level teams. Although we are not sure how we can be more supportive as we have not and will not ask them not to play in league (No other city has a C teams playing in their leagues), we have tried to hold open tournaments, however due to poor responses in the last 2 years we may have to hold a c/d divison and a rec 1 and below division. We are not responsible for the state tournament and the decision not to hold a C tournament as that was a state level decision. Sue Lachenmeier offered to get together the information regarding the number of teams in each classification and respond to Julie’s email. We also discussed how the dynamics of softball have changed and that there just doesn’t seem to be the commitment to play in tournaments that there used to be. Most teams needed to pick up players just to play in their state tournament. Fall Manager’s meeting: Suggested date for the Fall meeting is October 2, at the Amvets at 6 pm – Sue Heilman to verify with the Amvets that the date is available and notify the board and Managers. Board Supper : Suggested date for the board supper is Sept. 28^th at the Fiesta Villa, Sue Heilman to make reservations. Matching Grant: Sue Heilman will check with Kevin Klipfel to see if we can still submit a matching grant for this fall. Some of the projects suggested were infield sprinklers at McQuade Complex and new gates at the Kelley Complex. Meeting adjourned at 7:10 pm. Respectfully submitted Sue Heilman Secretary
BWSSA FALL MANAGER’S MEETING October 2, 2012 at 6 PM Amvets Club Board members present: Leann Olson, Jo Weisbeck, Cody Remboldt, Brenda McNamara, Sue Heilman and Sue Lachenmeier (League Rep) Board member absent: Joey McLeod Meeting called to order by President Leann Olson with 33 teams represented. Minutes: Sue Heilman read the minutes from the Manager’s meeting held on March 27^th. Old Business: Danielle Borseth asked if there was a financial statement available. Sue Heilman said she would prepare the financial statement as soon as all of the current outstanding bills were paid and she could send out it out to the managers. Sue Kobilansky suggested that instead of email the managers to have it posted on the website. She also suggested that more of the forms be made available on the website. Leann mentioned that we have agreed to post all board minutes on the website and we will work to further improve our utilization of the website. Discussion regarding fees being raised, Sue Lachenmeier reported that the increase in the sponsor fee last year was to due to the fact that state raised the amount for sanctioning teams and that Parks and Rec had increased the beverage permit fees. That any excess funds in the association are applied to field maintenance and that there are several projects being looked at which include fence gates and infield sprinklers at McQuade. Kim Ternes asked if anything could be done regarding pitching mounds as several of them stick up and sometimes when there are several on the diamond the wrong mound is being used to pitch from. New Business: Election of officers – Cody Remboldt, Sue Heilman and Lodee Arnold were up for reelection. Cody and Sue were willing to stay on the board, Lodee has resigned and her position will need to be filled. Leann requested vote to maintain Cody and Sue which passed. Leann asked for nominations from the floor to fill Lodee’s position. Becky Aman nominated Danielle Borseth and Corey Goldberg nominated Julie Leer. Danielle was asked to leave for the vote. Leann asked for vote by show of hands with one vote allowed per team. Danielle was elected to replace Lodee. Congratulation and welcome to the board, Danielle. League Awards: League plaques and patches were distributed to those teams with representatives present. Missouri League (Thursday) – First Place – Moritz Sport and Marine; Second place-Kupper Chevrolet Capital League (Thursday) –First Place – Leingang Const.; Second Place – Capt. Freddy’s II Pioneer League (Tues.) –First Place – Rebecca Rice Associates; Second Place – Lady T-Hawks Roughrider League (Tues) – First Place – Trans Trash, Second Place (tie) GPIGA and Main Bar Hillside League (Wed) – First Place – Agvantage Cooperative, Second Place (tie) Heinle Farms and Fanta Farms Lewis & Clark League (Wed) – First Place- Corral Bar, Second Place Elbow Room/CVB I (Kayla) Wooden Bat League (Wed) – First Place – Creative Marketing Solutions, Second Place- Corral Bar Metro League (Mon) First Place – Peacock Alley, Second Place- Check Control Riverwood League (Mon) First Place – Pita Pit, Second Place – O’Brian’s Leann asked for any other new business. Sue Kobilansky asked if something could be done so that the Rec I teams would not have to play in the upper league against C/D teams; we discussed that it is unfortunate but there were only 2 C teams and 3 D teams this year and we attempt to keep the leagues as fair as possible. Sue Lachenmeier pointed out that we would look at it in the spring and it depends on what we get for teams in the spring. Danielle asked if a home run limit could be considered and we told her that was being considered for next year. She also asked if it would be possible to play the upper league on larger diamonds. Brandy Eckroth asked if there was the possibility of the Bismarck and Mandan leagues combining; Leann told her that we had been approached with that proposal however there are a lot of things that would have to be worked out before this could happen. Tara Seiler and Danielle indicated that Mandan did have very nice diamonds, Sue Lachenmeier pointed out that even if we were to combined there was no guarantee that we would be able to use their diamonds as the Mandan Men’s Association would like to have the use of the additional diamonds. We would also have to work out fees between 2 different Park boards for scheduling and maintenance before we could even consider it. Leann asked for a motion to adjourn – Becky Aman made a motion, Bruce Dintelman seconded the motion. All in favor --- Meeting adjourned at 7:00PM Respectfully submitted Susan Heilman Secretary
BWSSA FINANCIAL STATEMENT JANUARY THRU DECEMBER 2012 STARTING BALANCE $35,713.03 INCOME Interest 5.51 League Fees Player’s fees Regular league $40,250.00 Wooden bat league 2,100.00 $42,350.00 Sponsor’s fees Regular league $14,640.00 Wooden bat league 700.00 $15,340.00 Total League Fees $57,690.00 McQuade Donation 1,000.00 Tournament Income $16,951.00 (entry fees, gate, t shirts) Refund for return – Ace Hardware 5.69 Forfeits 88.00 Total Income $75740.20 $75,740.20 SUBTOTAL $111,453.23 EXPENSES Park & Rec Field Maintainance/player’s fee 11,300.00 Beverage Permits 1,650.00 EXPENSES (CONT.) Field Insurance 297.70 Diamond Improvement 850.00 Total Parks & Rec 14,097.70 14,097.70 Memorials/Donations 700.00 NDASA Sanction Fees 4,620.00 Tournament entry fees 5,410.00 Total to NDASA 10,030.00 10,030.00 Salaries Board Meeting 3,024.11 (Inc. state meeting & mileage) Sec/Treas & Tournament Mgr 1,000.00 Total 4,024.11 4,024.11 Supplies Softballs 3,480.00 Advertising/website 841.00 Board shirts/camera 846.91 PO Box fees 64.00 League Trophies/patches 1,053.11 Miscellaneous 1,171.00 (ink, printing, checks, labels, postage, etc) Total 7,456.02 7,456.02 League Umpire League umpire fees 18,975.00 Scheduler 1,169.00 Total 20,144.00 20,144.00 EXPENSES (CONT.) Tournament Expenses (June Inv.,masters, Rec I, Rec III) Umpires 3,612.00 Workers 1,423.50 Supplies 5,372.71 (trophies/softballs/postage/t-shirts) Total 10,408.21 10,408.21 Total Expenses 66,860.04 66,860.04 Ending Balance 44,593.19
Minutes- BWSSA BOARD January 15, 2013 5:00 PM Present: Leann Olson-President, Jo Weisbeck-Vice President, Sue Heilman – Sec/Treas., Cody Remboldt-Tournament Mgr., Danielle Borseth, Joey McLeod, Brenda McNamara and Sue Lachenmeier-League Rep. Meeting was called to order at 5:00 PM at Sue Lachenmeier’s house. Brian Neuharth representing High School Fastpitch attended to present new information regarding the Fastpitch program. Brian indicated that Jim Hausler with Bismarck Public Schools has indicated that they would like to see some improvements to the diamonds that the fastpitch program is being played on. Therefore, Brian has asked Parks and Rec to give him a bid for scoreboards, lights, press box and seating for diamonds 1 & 2 at Clem Kelley. They would also like to see bathroom improvements made. They are also attempting to form an adult fastpitch league. They would like to see some of the improvements made prior to the National Fastpitch Tournament that Bismarck will be hosting August 1-4, 2013. Brian also said he would email the 2013 fastpitch schedule to Sue Heilman to coordinate diamond scheduling for this season. Sue Lachenmeier felt it would be important to the diamond allocation meeting this year that Parks & Rec did not feel was necessary last year. Sue Heilman said she would contact Tim Kuntz to ask him if a meeting could be scheduled and to also ask if there will be any changes of Parks and Rec. fees for 2013. Diamond Improvements: Denny Nybo is supposed to give us the cost for 2 possible projects for diamond improvements so that we can request a matching grant. Those projects are infield sprinklers at the McQuade complex and fencing and gates at Clem Kelley complex. Matching grant forms need to be completed by March 1. Shirts: Lodee Arnold turned in her board shirts to Leann; Leann gave them to Sue Heilman to keep with other BWSSA supplies. Danielle, Cody and Leann will get size information to Jo Weisbeck so they can have shirts and jackets ordered or reordered as necessary. Mandan Women’s: Ashley Jacobchick contacted Sue Heilman requesting the opportunity to speak with the board regarding proposal about combining Mandan Women’s Assoc. with Bismarck. It was decided that we would meet Tuesday, January 22 at 5:30 PM at A&B south. Sue Heilman contacted Ashley and she said that date and time would work for fine for her. Homerun Limit: It was decided that homerun limits used for tournaments should also be applied to league play this year. State Meeting: Sue Lachenmeier will be attending the state meeting on January 26, 2013. She asked if there was anything we wanted her to discuss at the meeting. Mainly issues with state tournaments, such as teams being sent home on the first day of the tournament and the sites the tournaments are held. February Manager’s meeting: Dates were discussed for the Manager’s meeting; first choice would be Feb. 26^th, second choice Feb. 19^th. Cody said she would update the tentative roster form. We collect the sponsor fee of $240.00 for regular league and $175.00 for wooden bat league along with the tentative roster. (Sue Heilman contacted the Amvets; facility was not available for Feb. 26^th, so the Manager’s meeting will be held on Feb. 19^th) Sue Heilman is to send out email meeting notices and also will mail one for the first meeting. We do not have the date for the umpire rules clinic, therefore could not set up the date for the March manager’s meeting. Captain Freddy’s / Miss. Valley Ag: Leann asked permission for her team to wear t-shirts they had made for Candace Nagel Benefit for a league night. The board approved this and also indicated that if they wanted numbers put on the back of them, they could wear them whenever. Meeting adjourned at 6:15 PM Respectfully submitted Sue Heilman, Sec/Treas.
BWSSA Meeting Minutes January 22, 2013 5:30 PM Present: Leann Olson, Jo Weisbeck, Sue Heilman, Sue Lachenmeier, Brenda McNamara, Danielle Borseth, Cody Remboldt, Joey McLeod BWSSA board met with Ashley Jacobchick from the Mandan Association. Ashley presented her proposal to combined the Mandan Women’s Association with the Bismarck Women’s Association. It was decided that it would not be beneficial for our association to combine with their association as it would mean trying to work with 2 Park and Rec offices and splitting fees for players and diamond maintainence as well as trying to deal with 2 men’s association to schedule diamond usage. It was decided that Ashley would make a presentation at our manager’s meeting to discuss the opportunity for teams to play in Mandan. The secretary from the Mandan Association will send a flyer with Mandan Meeting and fee information to Sue Heilman at BWSSA@live.com and Sue will print some flyers and make them available at our Feb 19^th Manager’s meeting. Cody received the tournament contract for the June 1^st Invitational Tournment. It was decided that we would submit for 2 Divisions playing Round Robins with 3 game Guarantee. The divisions would be 4 c/d teams and 6 rec1 and below. It was decided that Sue Heilman would send out notices to last years managers by mail as well as email. A notice would also be placed on the Community Bulletin Board and in the Bismarck Tribune. Sue Heilman also requested that Parks and Rec include the information on their website. Meeting adjourned at 6:30 pm – next meeting to be Feb. 19^th at the Amvets. Respectfully submitted Sue Heilman, Secretary
BWSSA Board Meeting Minutes February 19, 2013 Present: Leann Olson, Joey McLeod, Brenda McNamara, Danielle Borseth, Sue Heilman, Cody Remboldt and Sue Lachenmeier Absent: Jo Weisbeck The board met at 5:30 PM prior to the manager’s meeting. Sue Heilman provided the agenda for the manager’s meeting. She also reported that she has picked up the matching grant form which needs to be completed and turned in by March 1^st. Denny Nybo provided estimates for 2 projects: Infield sprinklers for McQuade Complex at $14,600.00 or to remove 4’ fencing and gates and replace with 6’ fencing and gates at Kelley complex on diamonds 1-4 at approx $6900.00 per diamond or $27600.00. Denny also suggested that we could replace agrilime on at the Kelley complex. The matching grant allows up to $5000.00 to match our funds towards diamond improvement. If we were to do the fencing project it was decided we could do half as a spring matching grant and the other half as a fall matching grant. Decision was tabled at this time, will be decided at our board meeting. Sue Heilman reported that Tim Kuntz has scheduled a diamond allocation meeting for March 6 at 6:30 PM. We decided the board would meet prior to this meeting to discuss our diamond needs based on the number of team registrations we receive tonight. A meeting was set up for February 26^th at 5:30 pm to be held at Brenda McNamara’s home. This meeting was adjourned to hold the manager’s meeting at 6 pm Sue Heilman
BWSSA Meeting Minutes February 26, 2013 Present: Jo Weisbeck, Brenda McNamara, Cody Remboldt, Sue Heilman, Danielle Borseth, Joey McLeod Absent: Leann Olson and Sue Lachenmeier Matching Grant : It was decided we would apply for a matching grant to replace the 4’ fencing and gates at Kelley complex with 6’ fencing and gates. The estimated cost of $27600.00 for diamonds 1-4. Matching grant applications are due by March 1. Tentative rosters: The board reviewed the tentative rosters and placed the teams into leagues tentatively based on the rosters received. Final league placement decisions will be determined when the official city rosters are collected at the March 26^th manager’s meeting. It was decided that Sue Heilman, Cody Remboldt and Leann Olson would attend the diamond allocation meeting on March 5^th. They will request to use larger diamonds on Thursday night if there are any available. Notes from Diamond Allocation Meeting March 5, 2013 Present from the board: Sue Heilman, Cody Remboldt and Leann Olson Also present at this meeting were Tim Kuntz and Dennis Nybo from Bis. Parks and Rec; Kevin Ziegler for Century Fast Pitch, Whitney Spah for Bismarck High School Fastpitch, a representative for BSC , and Roger Weigel for Men’s Slowpitch. It was determined that fastpitch would practice on diamonds 1-2 at Kelley and diamonds 1&4 at McQuade. Their practices should be completed by 5:45 pm and therefore not interfere with women’s practice schedule. There are 3 fast pitch home game dates that will conflict with women’s game schedules at Kelley diamond 1&2; those dates are May 2, May 14, May 16 – women’s games will be played at 16^th St. on these dates. Date that conflict on practice nights are April 2, April 9, April 11, April 16, April 23, April 30 --- Teams will be asked to practice at 16^th St instead of Kelley on these dates also. The Men’s Association indicated that there are no large diamonds available on Thursdays and they asked that if we do not plan to use Cottonwood 11 & 12 on Tuesday or Wednesday they would like to use them. We told them at this time we believe we will need those diamonds, but we could let them know after we have received the final rosters. At this time, the women will have diamonds 1-4 at Kelley and McQuade on Mon-Thurs and diamonds 11-12 at Cottonwood on Tues and Weds. March 6,2013 Sue Heilman attended Interview at Bismarck Parks and Recreation for matching grant. Also present were Brian Beattie and Mark Schwarz from the Bismarck Park Board and Randy Bina and Kevin Klipfel from Bismarck Parks and Recreation. Sue indicated the reason for the matching grant request was fencing is old and in need of replacement. Also as a safety factor, the higher fences will make the walkways safer from foul balls. The decision on matching grants will be made by March 31^st.
BWSSA Manager’s Meeting Minutes February 19, 2013 Present: Leann Olson, Joey McLeod, Brenda McNamara, Danielle Borseth , Sue Heilman, Cody Remboldt and Sue Lachenmeier Absent: Jo Weisbeck President Leann Olson called the meeting to order at 6:10 PM Sue Heilman read the minutes from the Manager’s meeting held on October 2, 2012. Minutes were approved as read Motion to accept by Cory Goldberg, second by Darla Zerr. Sue Heilman reported that the starting balance for this year is $44593.19 and that the financial report for 2012 was available on the website. Old business: All minutes are being posted on the website. We will also try to make forms available when possible. New business: Sponsor’s fees and tentative rosters were collected. State rosters were made available. Ashley Jacobchick made a presentation for Mandan Women’s softball leagues and made information available for teams that may be interested in playing on Tuesday nights in Mandan. State meeting information (which was held in Jamestown on Jan. 26^th) was presented by Sue Lachenmeier. Tournament dates: Harvey will be holding a tournament on June 8 & 9 for c/d/rec I; Bismarck invitational tournament will be held on June 2; Bismarck will be hosting a National Fastpitch Tournament for 14 and under on Aug. 1-4 and anyone interested in being a team host should contact Sue Lachenmeier. State tournament fees have been raised to $175 for c/d; $150 for Rec I and below. State tournament dates and sites: Masters in Bismarck on July 27 & 28; C/D in Devils Lake on Aug. 3 & 4; Rec I in Valley City on Aug 3 & 4; Rec II will have only 1 tournament and it will be held in Jamestown on Aug. 10 & 11; Rec III west will be in Dickinson on Aug. 10 & 11 and Rec III east will be in W. Fargo on Aug. 10 & 11. Dickinson has assured the state office that there will be hotel rooms available by the time the state tournament will be held. Final roster deadline will be June 24^th. The spring state meeting will be held on April 20^th in Jamestown; all softball members are welcome to attend. Hall of fame banquet is also held that evening and this year Darcy Hansen from Bismarck will be inducted into the ND softball hall of fame. State Classification meeting will be held on July 12^th and is invitation only. Sue Lachenmeier and Sue Heilman have represented Bismarck at this meeting. State has approved an increase in umpire fees to $25.00 per game. Sue Heilman reported that the next manager’s meeting has been scheduled for March 26^th, location to be determined. Reminders will be sent to the managers; if they do not receive emails –Please let us know so we can send out your team notice by mail. Sue Heilman also informed them that we would be requesting a matching grant for either fencing project at Kelley complex or infield sprinklers at McQuade Complex. Sue Lachenmeier also mentioned that Pam Dohn (a long time softball player and fan) had passed away and requested that we keep her family in our thoughts and prayers. Leann asked for a motion to adjourn the meeting. Heather Williams made the motion to adjourn, Darla Zerr seconded the motion. Meeting adjourned at 6:40 pm. Respectfully submitted Sue Heilman Secretary

Meeting Minutes

BWSSA MANAGER’S MEETING

February 21, 2012

Present:

Leanne Olson, President; Jo Weisbeck, Vice President; Sue Heilman, Sec/Treas. ; Brenda McNamara, Joey McLeod, Lodee Arnold and Sue Lachenmeier, League Rep.

Absent:

Cody Remboldt-Tournament Manager

President Leanne Olson called the meeting to order at 6:10 PM. Lodee and Joey collected the tentative rosters and sponsor fees as team managers arrived.

Minutes of the October 18^th 2011 Manager’s meeting were read by Sue Heilman.

Old Business: Leanne announced that if managers had not picked up their league awards from last year they would need to contact Sue Lachenmeier and make arrangements to get them from her.

New Business: Sue Lachenmeier discussed information from the January state meeting. State plans to change the rule for dual players. If passed at the April meeting, dual players will only be able to play down 1 class (C to D, D to rec I, rec I to Rec II, rec II to rec III). Teams with dual players of higher classification will either have to choose the team they wish to play on or have their team reclassified.

This year the bases on men’s diamonds will be moved to 70 feet so if your team will play any tournament or league games on men’s diamonds, the base paths on those diamonds will remain at 70 feet. Next year, the women’s diamonds will also go to 70 feet.

Sue Lachenmeier also discussed how state will handle move ups from state tournaments. The tournament committee will review all games in the tournament and if games were considered competitive (wins of 1 or 2 points), teams will not be moved up a class; however, if they win the state tournament 2 years in a row they will be moved up. This applies to all state tournaments. Sue Lachenmeier also gave out all of the state tournament dates and sites.

SueHeilman discussed the proposal to change the bylaw regarding forfeits (Article V, section 10). Presently reads “forfeited games must have the official score sheet signed by the umpire and team manager or representative. If notice is received less than 24 hours before league game time, the association will bill the forfeiting team for the umpire fees. Team will be required to pay the umpire’s fee prior to the next league night.” Proposed change: Forfeited games with less than 24 hour notice: first infraction, team manager will be contacted and informed that if their team has another un-notified forfeit; their team will be responsible for paying the umpire fees and a board member will collect the money prior to their next scheduled game or they will not be allowed to play until the fee is paid. Forfeited games must have the official score sheet signed by the umpire and team managers or representatives. Forfeits with a 24 hour notice: the association will contact both the umpire and opposing team manager and no fees will be collected, score card are not required as teams are not required to show up at the diamonds. Bylaw change is proposed at this meeting and will be voted on at the next manager’s meeting.

Leann opened the floor to discussion – Many managers had concerns regarding the change for dual players and asked if there was anything that could be done to prevent the change. Managers were told they could attend the state meeting in Jamestown in April. Sue Lachenmeier said she would contact state to see the best course of action for us to take to send an appeal to state; whether it is to have manager’s write letters or compose a petition for manager’s to sign. Sue said she would let manager’s know what she finds out.

Leanne announced the next meeting date would be March 27^th, and the city rosters and player’s fees would be collected. Leanne called for a motion to adjourn. Rose Kreitinger made a motion. Al Kary made a second. Motion was carried. Meeting adjourned.

Respectfully submitted

Sue Heilman, Secretary

BWSSA Board Meeting Minutes

August 27, 2012

Present: Sue Lachenmeier, Sue Heilman, Leann Olson, Cody Remboldt, Jo Weisbeck, Brenda McNamara, Joey McLeod

Absent: Lodee Arnold

President Leann Olson called the meeting to order at 5:10 pm.

Resignation: First order of business was email received from Lodee Arnold in which she resigned effective immediately. Board discussed requesting return of board apparel . It was decided that since they identify her as a board member, we should ask to have them returned. Her position will be up for election at the fall meeting , along with Sue Heilman and Cody Remboldt.

Election of Officers: The board discussed having the election of officers at the spring as opposed to the fall meeting as there tend to be more people present at the spring meeting. It was decided the elections would be done at the fall meeting. A reminder to be included in the manager notice that the fall managers meeting is considered a mandatory meeting and that we will have an election of officers with at least one vacant position (Lodee) and at this time Sue Heilman and Cody Remboldt both plan to run for another term.

Trophies – Sue Lachenmeier said she would check with Capital Trophy to see if league patches were ordered. Sue Heilman will order the league plaques for the first and second place teams.

Bids –Joey asked if the trophies or shirts were ever bid out to other suppliers. We discussed that when someone has expressed interest in submitting a bid for a service, we are willing to accept those and ask our present suppliers to supply a bid as well. We have used Capital Trophy because they sponsor a team in the league and Shirt Shack because they gave us the best bid when we started doing t-shirts for tournaments and no one else that had expressed any interest.

Concessions: It was decided that we should notify Tim Kuntz about the many complaints we received about the concessions. From the limited menu (a hotdog or nachos), the prices $3.00 (outrageous for a hotdog), and the staffing (having only 1 teenage kid to handle everything ) which left people waiting for a long time.

Umpires: Sue Heilman brought up that the umpires plan to ask for a fee increase next year; to go from $22 a game to possibly $25. We feel if they are going to ask for more than some of the umpires need additional training, especially for wooden bat league. Also Mike bills our association for evaluations and we should receive copies of those evaluations.

Julie’s Email: It was noted that she brought up some very valid points. Minutes should be documented and posted on the website. Going forward, all minutes not just manager’s meeting minutes will be posted on the website. We also discussed her comments that other cities are more supportive of their upper level teams. Although we are not sure how we can be more supportive as we have not and will not ask them not to play in league (No other city has a C teams playing in their leagues), we have tried to hold open tournaments, however due to poor responses in the last 2 years we may have to hold a c/d divison and a rec 1 and below division. We are not responsible for the state tournament and the decision not to hold a C tournament as that was a state level decision. Sue Lachenmeier offered to get together the information regarding the number of teams in each classification and respond to Julie’s email. We also discussed how the dynamics of softball have changed and that there just doesn’t seem to be the commitment to play in tournaments that there used to be. Most teams needed to pick up players just to play in their state tournament.

Fall Manager’s meeting: Suggested date for the Fall meeting is October 2, at the Amvets at 6 pm – Sue Heilman to verify with the Amvets that the date is available and notify the board and Managers.

Board Supper : Suggested date for the board supper is Sept. 28^th at the Fiesta Villa, Sue Heilman to make reservations.

Matching Grant: Sue Heilman will check with Kevin Klipfel to see if we can still submit a matching grant for this fall. Some of the projects suggested were infield sprinklers at McQuade Complex and new gates at the Kelley Complex.

Meeting adjourned at 7:10 pm.

Respectfully submitted

Sue Heilman

Secretary

BWSSA FALL MANAGER’S MEETING

October 2, 2012 at 6 PM

Amvets Club

Board members present: Leann Olson, Jo Weisbeck, Cody Remboldt, Brenda McNamara, Sue Heilman and Sue Lachenmeier (League Rep)

Board member absent: Joey McLeod

Meeting called to order by President Leann Olson with 33 teams represented.

Minutes: Sue Heilman read the minutes from the Manager’s meeting held on March 27^th.

Old Business: Danielle Borseth asked if there was a financial statement available. Sue Heilman said she would prepare the financial statement as soon as all of the current outstanding bills were paid and she could send out it out to the managers. Sue Kobilansky suggested that instead of email the managers to have it posted on the website. She also suggested that more of the forms be made available on the website. Leann mentioned that we have agreed to post all board minutes on the website and we will work to further improve our utilization of the website.

Discussion regarding fees being raised, Sue Lachenmeier reported that the increase in the sponsor fee last year was to due to the fact that state raised the amount for sanctioning teams and that Parks and Rec had increased the beverage permit fees. That any excess funds in the association are applied to field maintenance and that there are several projects being looked at which include fence gates and infield sprinklers at McQuade. Kim Ternes asked if anything could be done regarding pitching mounds as several of them stick up and sometimes when there are several on the diamond the wrong mound is being used to pitch from.

New Business: Election of officers – Cody Remboldt, Sue Heilman and Lodee Arnold were up for reelection. Cody and Sue were willing to stay on the board, Lodee has resigned and her position will need to be filled. Leann requested vote to maintain Cody and Sue which passed. Leann asked for nominations from the floor to fill Lodee’s position. Becky Aman nominated Danielle Borseth and Corey Goldberg nominated Julie Leer. Danielle was asked to leave for the vote. Leann asked for vote by show of hands with one vote allowed per team. Danielle was elected to replace Lodee. Congratulation and welcome to the board, Danielle.

League Awards: League plaques and patches were distributed to those teams with representatives present.

Missouri League (Thursday) – First Place – Moritz Sport and Marine; Second place-Kupper Chevrolet

Capital League (Thursday) –First Place – Leingang Const.; Second Place – Capt. Freddy’s II

Pioneer League (Tues.) –First Place – Rebecca Rice Associates; Second Place – Lady T-Hawks

Roughrider League (Tues) – First Place – Trans Trash, Second Place (tie) GPIGA and Main Bar

Hillside League (Wed) – First Place – Agvantage Cooperative, Second Place (tie) Heinle Farms and Fanta Farms

Lewis & Clark League (Wed) – First Place- Corral Bar, Second Place Elbow Room/CVB I (Kayla)

Wooden Bat League (Wed) – First Place – Creative Marketing Solutions, Second Place- Corral Bar

Metro League (Mon) First Place – Peacock Alley, Second Place- Check Control

Riverwood League (Mon) First Place – Pita Pit, Second Place – O’Brian’s

Leann asked for any other new business. Sue Kobilansky asked if something could be done so that the Rec I teams would not have to play in the upper league against C/D teams; we discussed that it is unfortunate but there were only 2 C teams and 3 D teams this year and we attempt to keep the leagues as fair as possible. Sue Lachenmeier pointed out that we would look at it in the spring and it depends on what we get for teams in the spring. Danielle asked if a home run limit could be considered and we told her that was being considered for next year. She also asked if it would be possible to play the upper league on larger diamonds. Brandy Eckroth asked if there was the possibility of the Bismarck and Mandan leagues combining; Leann told her that we had been approached with that proposal however there are a lot of things that would have to be worked out before this could happen. Tara Seiler and Danielle indicated that Mandan did have very nice diamonds, Sue Lachenmeier pointed out that even if we were to combined there was no guarantee that we would be able to use their diamonds as the Mandan Men’s Association would like to have the use of the additional diamonds. We would also have to work out fees between 2 different Park boards for scheduling and maintenance before we could even consider it.

Leann asked for a motion to adjourn – Becky Aman made a motion, Bruce Dintelman seconded the motion. All in favor --- Meeting adjourned at 7:00PM

Respectfully submitted

Susan Heilman

Secretary

BWSSA

FINANCIAL STATEMENT

JANUARY THRU DECEMBER 2012

STARTING BALANCE $35,713.03

INCOME

Interest 5.51

League Fees

Player’s fees

Regular league $40,250.00

Wooden bat league 2,100.00

$42,350.00

Sponsor’s fees

Regular league $14,640.00

Wooden bat league 700.00

$15,340.00

Total League Fees $57,690.00

McQuade Donation 1,000.00

Tournament Income $16,951.00

(entry fees, gate, t shirts)

Refund for return – Ace Hardware 5.69

Forfeits 88.00

Total Income $75740.20 $75,740.20

SUBTOTAL $111,453.23

EXPENSES

Park & Rec

Field Maintainance/player’s fee 11,300.00

Beverage Permits 1,650.00

EXPENSES (CONT.)

Field Insurance 297.70

Diamond Improvement 850.00

Total Parks & Rec 14,097.70 14,097.70

Memorials/Donations 700.00

NDASA

Sanction Fees 4,620.00

Tournament entry fees 5,410.00

Total to NDASA 10,030.00 10,030.00

Salaries

Board Meeting 3,024.11

(Inc. state meeting & mileage)

Sec/Treas & Tournament Mgr 1,000.00

Total 4,024.11 4,024.11

Supplies

Softballs 3,480.00

Advertising/website 841.00

Board shirts/camera 846.91

PO Box fees 64.00

League Trophies/patches 1,053.11

Miscellaneous 1,171.00

(ink, printing, checks, labels, postage, etc)

Total 7,456.02 7,456.02

League Umpire

League umpire fees 18,975.00

Scheduler 1,169.00

Total 20,144.00 20,144.00

EXPENSES (CONT.)

Tournament Expenses (June Inv.,masters, Rec I, Rec III)

Umpires 3,612.00

Workers 1,423.50

Supplies 5,372.71

(trophies/softballs/postage/t-shirts)

Total 10,408.21 10,408.21

Total Expenses 66,860.04 66,860.04

Ending Balance 44,593.19

Minutes- BWSSA BOARD

January 15, 2013

5:00 PM

Present: Leann Olson-President, Jo Weisbeck-Vice President, Sue Heilman – Sec/Treas., Cody Remboldt-Tournament Mgr., Danielle Borseth, Joey McLeod, Brenda McNamara and Sue Lachenmeier-League Rep.

Meeting was called to order at 5:00 PM at Sue Lachenmeier’s house. Brian Neuharth representing High School Fastpitch attended to present new information regarding the Fastpitch program. Brian indicated that Jim Hausler with Bismarck Public Schools has indicated that they would like to see some improvements to the diamonds that the fastpitch program is being played on. Therefore, Brian has asked Parks and Rec to give him a bid for scoreboards, lights, press box and seating for diamonds 1 & 2 at Clem Kelley. They would also like to see bathroom improvements made. They are also attempting to form an adult fastpitch league. They would like to see some of the improvements made prior to the National Fastpitch Tournament that Bismarck will be hosting August 1-4, 2013. Brian also said he would email the 2013 fastpitch schedule to Sue Heilman to coordinate diamond scheduling for this season. Sue Lachenmeier felt it would be important to the diamond allocation meeting this year that Parks & Rec did not feel was necessary last year. Sue Heilman said she would contact Tim Kuntz to ask him if a meeting could be scheduled and to also ask if there will be any changes of Parks and Rec. fees for 2013.

Diamond Improvements: Denny Nybo is supposed to give us the cost for 2 possible projects for diamond improvements so that we can request a matching grant. Those projects are infield sprinklers at the McQuade complex and fencing and gates at Clem Kelley complex. Matching grant forms need to be completed by March 1.

Shirts: Lodee Arnold turned in her board shirts to Leann; Leann gave them to Sue Heilman to keep with other BWSSA supplies. Danielle, Cody and Leann will get size information to Jo Weisbeck so they can have shirts and jackets ordered or reordered as necessary.

Mandan Women’s: Ashley Jacobchick contacted Sue Heilman requesting the opportunity to speak with the board regarding proposal about combining Mandan Women’s Assoc. with Bismarck. It was decided that we would meet Tuesday, January 22 at 5:30 PM at A&B south. Sue Heilman contacted Ashley and she said that date and time would work for fine for her.

Homerun Limit: It was decided that homerun limits used for tournaments should also be applied to league play this year.

State Meeting: Sue Lachenmeier will be attending the state meeting on January 26, 2013. She asked if there was anything we wanted her to discuss at the meeting. Mainly issues with state tournaments, such as teams being sent home on the first day of the tournament and the sites the tournaments are held.

February Manager’s meeting: Dates were discussed for the Manager’s meeting; first choice would be Feb. 26^th, second choice Feb. 19^th. Cody said she would update the tentative roster form. We collect the sponsor fee of $240.00 for regular league and $175.00 for wooden bat league along with the tentative roster. (Sue Heilman contacted the Amvets; facility was not available for Feb. 26^th, so the Manager’s meeting will be held on Feb. 19^th) Sue Heilman is to send out email meeting notices and also will mail one for the first meeting. We do not have the date for the umpire rules clinic, therefore could not set up the date for the March manager’s meeting.

Captain Freddy’s / Miss. Valley Ag: Leann asked permission for her team to wear t-shirts they had made for Candace Nagel Benefit for a league night. The board approved this and also indicated that if they wanted numbers put on the back of them, they could wear them whenever.

Meeting adjourned at 6:15 PM

Respectfully submitted

Sue Heilman, Sec/Treas.

BWSSA Meeting Minutes

January 22, 2013 5:30 PM

Present: Leann Olson, Jo Weisbeck, Sue Heilman, Sue Lachenmeier, Brenda McNamara, Danielle Borseth, Cody Remboldt, Joey McLeod

BWSSA board met with Ashley Jacobchick from the Mandan Association. Ashley presented her proposal to combined the Mandan Women’s Association with the Bismarck Women’s Association. It was decided that it would not be beneficial for our association to combine with their association as it would mean trying to work with 2 Park and Rec offices and splitting fees for players and diamond maintainence as well as trying to deal with 2 men’s association to schedule diamond usage. It was decided that Ashley would make a presentation at our manager’s meeting to discuss the opportunity for teams to play in Mandan. The secretary from the Mandan Association will send a flyer with Mandan Meeting and fee information to Sue Heilman at BWSSA@live.com and Sue will print some flyers and make them available at our Feb 19^th Manager’s meeting.

Cody received the tournament contract for the June 1^st Invitational Tournment. It was decided that we would submit for 2 Divisions playing Round Robins with 3 game Guarantee. The divisions would be 4 c/d teams and 6 rec1 and below.

It was decided that Sue Heilman would send out notices to last years managers by mail as well as email. A notice would also be placed on the Community Bulletin Board and in the Bismarck Tribune. Sue Heilman also requested that Parks and Rec include the information on their website.

Meeting adjourned at 6:30 pm – next meeting to be Feb. 19^th at the Amvets.

Respectfully submitted

Sue Heilman, Secretary

BWSSA Board Meeting Minutes

February 19, 2013

Present: Leann Olson, Joey McLeod, Brenda McNamara, Danielle Borseth, Sue Heilman, Cody Remboldt and Sue Lachenmeier

Absent: Jo Weisbeck

The board met at 5:30 PM prior to the manager’s meeting.

Sue Heilman provided the agenda for the manager’s meeting.

She also reported that she has picked up the matching grant form which needs to be completed and turned in by March 1^st. Denny Nybo provided estimates for 2 projects: Infield sprinklers for McQuade Complex at $14,600.00 or to remove 4’ fencing and gates and replace with 6’ fencing and gates at Kelley complex on diamonds 1-4 at approx $6900.00 per diamond or $27600.00. Denny also suggested that we could replace agrilime on at the Kelley complex. The matching grant allows up to $5000.00 to match our funds towards diamond improvement. If we were to do the fencing project it was decided we could do half as a spring matching grant and the other half as a fall matching grant. Decision was tabled at this time, will be decided at our board meeting.

Sue Heilman reported that Tim Kuntz has scheduled a diamond allocation meeting for March 6 at 6:30 PM. We decided the board would meet prior to this meeting to discuss our diamond needs based on the number of team registrations we receive tonight. A meeting was set up for February 26^th at 5:30 pm to be held at Brenda McNamara’s home.

This meeting was adjourned to hold the manager’s meeting at 6 pm

Sue Heilman

BWSSA Meeting Minutes

February 26, 2013

Present: Jo Weisbeck, Brenda McNamara, Cody Remboldt, Sue Heilman, Danielle Borseth, Joey McLeod

Absent: Leann Olson and Sue Lachenmeier

Matching Grant : It was decided we would apply for a matching grant to replace the 4’ fencing and gates at Kelley complex with 6’ fencing and gates. The estimated cost of $27600.00 for diamonds 1-4. Matching grant applications are due by March 1.

Tentative rosters: The board reviewed the tentative rosters and placed the teams into leagues tentatively based on the rosters received. Final league placement decisions will be determined when the official city rosters are collected at the March 26^th manager’s meeting. It was decided that Sue Heilman, Cody Remboldt and Leann Olson would attend the diamond allocation meeting on March 5^th. They will request to use larger diamonds on Thursday night if there are any available.

Notes from Diamond Allocation Meeting

March 5, 2013

Present from the board: Sue Heilman, Cody Remboldt and Leann Olson

Also present at this meeting were Tim Kuntz and Dennis Nybo from Bis. Parks and Rec; Kevin Ziegler for Century Fast Pitch, Whitney Spah for Bismarck High School Fastpitch, a representative for BSC , and Roger Weigel for Men’s Slowpitch.

It was determined that fastpitch would practice on diamonds 1-2 at Kelley and diamonds 1&4 at McQuade. Their practices should be completed by 5:45 pm and therefore not interfere with women’s practice schedule. There are 3 fast pitch home game dates that will conflict with women’s game schedules at Kelley diamond 1&2; those dates are May 2, May 14, May 16 – women’s games will be played at 16^th St. on these dates. Date that conflict on practice nights are April 2, April 9, April 11, April 16, April 23, April 30 --- Teams will be asked to practice at 16^th St instead of Kelley on these dates also.

The Men’s Association indicated that there are no large diamonds available on Thursdays and they asked that if we do not plan to use Cottonwood 11 & 12 on Tuesday or Wednesday they would like to use them. We told them at this time we believe we will need those diamonds, but we could let them know after we have received the final rosters. At this time, the women will have diamonds 1-4 at Kelley and McQuade on Mon-Thurs and diamonds 11-12 at Cottonwood on Tues and Weds.

March 6,2013

Sue Heilman attended Interview at Bismarck Parks and Recreation for matching grant. Also present were Brian Beattie and Mark Schwarz from the Bismarck Park Board and Randy Bina and Kevin Klipfel from Bismarck Parks and Recreation. Sue indicated the reason for the matching grant request was fencing is old and in need of replacement. Also as a safety factor, the higher fences will make the walkways safer from foul balls. The decision on matching grants will be made by March 31^st.

BWSSA Manager’s Meeting

Minutes

February 19, 2013

Present: Leann Olson, Joey McLeod, Brenda McNamara, Danielle Borseth , Sue Heilman, Cody Remboldt and Sue Lachenmeier

Absent: Jo Weisbeck

President Leann Olson called the meeting to order at 6:10 PM

Sue Heilman read the minutes from the Manager’s meeting held on October 2, 2012. Minutes were approved as read Motion to accept by Cory Goldberg, second by Darla Zerr.

Sue Heilman reported that the starting balance for this year is $44593.19 and that the financial report for 2012 was available on the website.

Old business: All minutes are being posted on the website. We will also try to make forms available when possible.

New business: Sponsor’s fees and tentative rosters were collected. State rosters were made available.

Ashley Jacobchick made a presentation for Mandan Women’s softball leagues and made information available for teams that may be interested in playing on Tuesday nights in Mandan.

State meeting information (which was held in Jamestown on Jan. 26^th) was presented by Sue Lachenmeier. Tournament dates: Harvey will be holding a tournament on June 8 & 9 for c/d/rec I; Bismarck invitational tournament will be held on June 2; Bismarck will be hosting a National Fastpitch Tournament for 14 and under on Aug. 1-4 and anyone interested in being a team host should contact Sue Lachenmeier. State tournament fees have been raised to $175 for c/d; $150 for Rec I and below. State tournament dates and sites: Masters in Bismarck on July 27 & 28; C/D in Devils Lake on Aug. 3 & 4; Rec I in Valley City on Aug 3 & 4; Rec II will have only 1 tournament and it will be held in Jamestown on Aug. 10 & 11; Rec III west will be in Dickinson on Aug. 10 & 11 and Rec III east will be in W. Fargo on Aug. 10 & 11. Dickinson has assured the state office that there will be hotel rooms available by the time the state tournament will be held.

Final roster deadline will be June 24^th. The spring state meeting will be held on April 20^th in Jamestown; all softball members are welcome to attend. Hall of fame banquet is also held that evening and this year Darcy Hansen from Bismarck will be inducted into the ND softball hall of fame. State Classification meeting will be held on July 12^th and is invitation only. Sue Lachenmeier and Sue Heilman have represented Bismarck at this meeting.

State has approved an increase in umpire fees to $25.00 per game.

Sue Heilman reported that the next manager’s meeting has been scheduled for March 26^th, location to be determined. Reminders will be sent to the managers; if they do not receive emails –Please let us know so we can send out your team notice by mail. Sue Heilman also informed them that we would be requesting a matching grant for either fencing project at Kelley complex or infield sprinklers at McQuade Complex.

Sue Lachenmeier also mentioned that Pam Dohn (a long time softball player and fan) had passed away and requested that we keep her family in our thoughts and prayers.

Leann asked for a motion to adjourn the meeting. Heather Williams made the motion to adjourn, Darla Zerr seconded the motion. Meeting adjourned at 6:40 pm.

Respectfully submitted

Sue Heilman

Secretary

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